Sometimes you have faced some situations when you have to inform the whole organization or the team for a meeting. It is very important to write a letter to clarify everything about that upcoming meeting.

Here we provide some sample letters regarding that topic on behalf of your necessity. While writing that letter, you must include the date, time, venue, and topics of that meeting and add some words to get some feedback from the team.

How to Announce a Meeting?

Template: 1

[Mention the name of the sender]

[Mention the designation of the sender]

[Mention the name of the Company]

Sub: Letter of announcement of the meeting

Dear all,

I am going to announce that a meeting has been scheduled on [Mention the date on which the meeting will hold] to discuss [Mention the topics which are going to be discussed in the meeting]. We shall meet at [Mention the location of the meeting] on [Mention the time].

The following people are required to attend the meeting [Mention the detailed list of the employees]. Also, we will be joined by [Mention name of the mentor of the meeting] from the [Mention the designation of the mentor] of our company.

The topics which will be discussed in the meeting are:

If you would like to add anything to the list or any changes, please inform me via email [Mention your mail address]. All your suggestions and queries are highly welcomed.

Kindly confirm your attendance that you received this letter as a signal or reply. Please be on time as you always do.

Sincerely,

[Mention your name]

[Mention your designation]

[Your signature]

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Template: 2

[Mention the name of the sender]

[Mention the designation of the sender]

[Mention the name of the Company]

Sub: Letter of announcement of the meeting

Dear employees of [Mention the department],

On behalf of our company [Mention the name and details of the company], we are announcing that a meeting has been scheduled on [Mention the date which the meeting will hold] to discuss the matter of [Mention the topics which are going to be discussed in the meeting].

We will gather at [Mention the location of the meeting] on [Mention the time]. The people listed below are requested to attend the meeting [Mention the detailed list of the employees].

Also, we will be able to get suggestions from [Mention name of the mentor of the meeting], who is the [Mention the designation of the mentor] of our company.

The topics which we will discuss in the meeting are:

If you would like to offer additional information regarding this list or want any changes in the list, please inform me through email [Mention your mail address]. All your suggestions and queries are welcome always.

Kindly confirm that you have received this announcement letter by giving a signal or reply. Please be present on time as you always do.

With best wishes,

[Name of the sender]

[Signature]

Download Template : (pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)

Template: 3

[Mention the name of the sender]

[Mention the designation of the sender]

[Mention the name of the Company]

Sub: Letter of announcement of the meeting

Dear employees,

We are announcing through this notice, on behalf of our company [Mention the name and details of the company] that, a meeting has been scheduled to hold on [Mention the date which the meeting will hold] to share opinions about the matter of [Mention the topics which are going to be discussed in the meeting].

You must gather at [Mention the location of the meeting] on [Mention the time].

The authority requested the people whose names are listed below to attend the meeting on the day mentioned previously [Mention the detailed list of the employees]. Also, we will be able to receive some valuable suggestions from [Mention name of the mentor of the meeting], who is our [Mention the designation of the mentor].

The topics which are the main subjects of the meeting are:

If you would like to offer your precious suggestion regarding this list of the topics or want any changes, please inform our department of [Mention details] through an email [Mention the mail address]. All your precious suggestions and queries will help us immensely.

Kindly confirm that you have received this letter of the announcement by giving a reply. Please attend the meeting on time as you always do.

With best wishes,

[Name of the sender]

[Signature]

Download Template : (pdf, docs, ODT, RTF, txt, HTML, Epub, Etc)

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